Break the decision into lines
List each product reference, colour and relevant sample version. Keep separate rows for materially different options. Avoid a single approval attached to a group photograph when only one item in the picture has actually been reviewed.
Name the approved property
State whether the decision covers colour, dimensions, construction or another specific requirement. Record the reviewer and evidence. Approval of a colour swatch does not establish current availability, included components or the result of a garment trial that has not taken place.
Explore the productsMake hold conditions visible
For each open line, identify the question and who can resolve it. Tell the maker which material remains outside cutting approval. Do not allow silence on an unresolved item to become permission to substitute or use it in bulk.
Confirm release separately
When the remaining evidence arrives, record the decision and date for that exact line. Keep changes linked to the final order version. If the product or use changes, reopen the dependent approval rather than carrying forward an earlier unrestricted accepted status.
A practical comparison
| Line | Approved scope | Still open |
|---|---|---|
| Reference and colour A | Named sample property | Separate supply confirmation if needed |
| Reference and colour B | Review completed so far | Required construction trial |
| Changed option | None until reviewed | New reference-specific decision |
Your buying checklist
- Use separate product lines
- Name the approved property
- Make unresolved items visible
- Record release by exact reference and use
Discuss your fabric requirements with Rose
Save references, note quantities and send your questions. Confirm specifications and availability for the exact items you need.
