Keep the final choice rather than every candidate
Save the product code, exact colour description and approved sample or image reference. Mark which option was finally chosen if the conversation included alternatives. Otherwise a later reader may select an early candidate from the message history and believe it represents the completed decision.
Record the supplied unit and quantity
Keep pieces, lengths, components or sets as they were agreed. Include any confirmed dimensions relevant to the garment plan. Do not rely on a remembered total without the unit. For the wax range, retaining the 6-yard piece unit prevents confusion between an item count and a length request.
Explore the productsExplain what is changing this time
State the new quantity, destination and intended use where different. Mention any issue or desired adjustment from the earlier supply with a clear reference. A change in garment size, lining or decorative placement may require another suitability review even if the fabric code remains the same.
Reconfirm before treating the repeat as accepted
Ask about current design and colour availability and the terms for the new request. Where matching is important, agree how a current sample or other evidence will be compared. Do not assume the old response date or previous quantity establishes today’s offer, supply conditions or reservation.
A practical comparison
| Keep from the approved record | Update for the new enquiry |
|---|---|
| Product code and colour | Current availability question |
| Sample or agreed image | Any matching requirement |
| Previous unit and quantity | New quantity and destination |
Your buying checklist
- Identify the final approved option.
- Retain the original unit.
- Describe changes clearly.
- Ask for a current confirmation.
Discuss your fabric requirements with Rose
Save references, note quantities and send your questions. Confirm specifications and availability for the exact items you need.
